Employee background checks for employers: What you should know

What is an employee background check?

Employers use background checks for employment verification and applicant screening to ensure the person they are hiring is who they claim to be. Once the hiring decision is made, an employer can run a background check to look into the new employee’s arrest records, criminal history, history of employment, education history, and other background information that can be found in public records.

There are many types of background checks, but typically employers will look at three different aspects: Identity, credit history, and criminal history.

To verify an employee’s identity and Social Security, an employment background check searches databases like the Department of Homeland Security, as well as the Social Security Administration records. 

The background check is also for identity verification, and will show whether or not an employee’s Social Security number is accurate, as well as if it belongs to the correct person and if it has been used in the past.

Employers may also look into an employee’s credit report. If they choose to do so, the employer will receive a credit check on payment history, civil judgments, tax liens, bankruptcies, unpaid bills, and recent credit histories. However, a credit report does not include an employee’s actual credit score.

When looking into criminal history, employers may see various offenses in county, state, and federal court records. These offenses can include:

• Pending charges
• Misdemeanor convictions
• Acquitted charges
• Dismissed charges
• Felony convictions

Depending on the industry in which the employee is hired, an employer may require a drug test and/or an advanced background check that investigates additional information. This additional information can include driving records (especially if driving is necessary to the job), education verification, drug screening, reference checks, and cyber background checks.

Note: There are other background check services for non-employees that track down phone numbers, reverse phone lookups, property record, tenant screening, and more. These are not typically items employers are allowed to inquire about. 

Looking into a job candidate’s history is just one step of the hiring process, which can be tedious if you do not have the right tools. Homebase speeds up the process for both hiring and onboarding by allowing you to keep track of all job applications, interviews, and candidates, in one place.

We’ll post your job opening on all the top hiring sites, send your new hires an employee onboarding packet with all the necessary new hire paperwork. This way you can have more time for employee training when they start on their first day.

How long does a employee background check take?

If everything goes according to plan, a background check process should take around one to three business days. But if there are delays, they can take up to two weeks or more depending on how advanced the search is.

How long your background check takes depends on the tool you use to conduct it. If you use a traditional human resource service that relies on snail mail to get the job done, receiving your report can take weeks. It’s for this reason that using a modern, online service will make the background screening process run a lot smoother.

Homebase hiring can also make other areas of your process run smoother and quicker. You can identify the best candidates with screening questions, message them and schedule interviews, send them onboarding documents and have them securely stored, and check everything off your onboarding checklist, all in one place.