Top 6 employee training tracking software apps in 2023

In our fast-paced world, making sure your employees are up-to-date with the latest professional skills is key. This is where this employee training software comes in. 

Employee training tracking software helps you easily keep an eye on your employees’ training progress. You can assign and track training modules, making sure everyone gets the chances they need to develop professionally. 

Benefits of employee training tracking software 

Plus, it puts all the training info in one place, so it’s easy to see how everyone’s doing and find areas for improvement. 

There are a ton of software options to choose from, so we’ve done the heavy lifting for you. We’ll go over the top training apps, what key features to look for and how they compare to one another. 

Key features to look for in software for tracking employee training 

When choosing software for training new employees, there are a few key features you should look out for. 

Easy-to-use and customizable

It’s important for the software to be user-friendly and customizable to fit your specific needs. This means you won’t waste time struggling to figure out how to use it, and you can personalize it to match your business requirements.

Tracks participants’ compliance, progress, and completion

This feature allows you to keep tabs on who’s completed their training, who’s making progress, and who may be falling behind. It helps make sure that everyone’s meeting the necessary requirements and staying on track with their development.

Having a centralized database 

A centralized database means all training data like new hire packets and training materials are stored in one place, making it convenient to access and analyze. It helps you keep track of who’s completed which courses and identify any gaps in training.

Generates reports

Reports are valuable tools that provide insights into the overall training progress. They help you assess the effectiveness of your training programs, identify areas for improvement, and make data-driven decisions. 

Reports also help you measure the impact of your new employee training plan.

Integrations with other systems 

This can include integrating with your HR or payroll software, or employee scheduling tool making it seamless to manage employee records and track training alongside your other business processes.

Homebase integrates with some of the top payroll providers, including Paychex, Wells Fargo and Rippling. 

Push notifications and direct communication

Being able to send push notifications and communicate directly with employees is a handy feature. It allows you to remind them about upcoming training sessions, provide important updates, or answer any questions they may have. 

It also promotes effective team communication and keeps everyone on the same page.

Manages training records

Managing training records is essential for maintaining accurate business documentation. It makes sure that you have a clear record of who has gone through training, what courses they’ve completed, and any certifications they’ve earned. 

This feature helps with HR and compliance, audits, and tracking individual progress.

Cost-friendly and fits your budget

Affordability is an important consideration, especially for small businesses. It’s crucial to choose software that aligns with your budget while still providing the features you need most. 

This allows you to invest in employee training without straining your financial resources.

A breakdown of the top 10 employee training tracking software apps in 2023

1. Best all-in-one solution: Homebase

Homebase is our top all-in-one solution for tracking employee training during hiring and onboarding. It features a user-friendly interface, comprehensive time tracking features, and powerful communication tools. 

It generates reports, manages training records, and allows for data export. Though it may have limitations in customization and scalability, its several advantages make it the top choice for small businesses seeking a powerful employee training tracking solution.

Key Features of Homebase:

1. Intuitive Interface: Homebase offers an easy-to-use interface, making it simple for you to navigate and use the software efficiently.
2. Comprehensive Tracking: The software allows you to track employee progress, compliance, and completion of training modules. This feature allows you to monitor and manage training effectively.
3. Communication Tools: Homebase provides direct communication with employees through push notifications, allowing for quick updates, reminders, and addressing any queries. It promotes effective communication and keeps everyone informed.
4. Report Generation: With Homebase, you can generate reports that provide valuable insights into training progress and effectiveness. These reports help you make data-driven decisions and can improve training programs.
5. Training Records Management: Homebase offers efficient management of training records, allowing you to keep track of completed training, certifications earned, and other important details. It keeps accurate documentation for HR and compliance purposes.
6. Export Functionality: Homebase allows you to export training data, which can be useful for deeper analysis, integration with other systems, or sharing with stakeholders.

Pros and Cons of Homebase:

Pros:

• User-friendly interface makes it easy to navigate and use the software.
• Comprehensive tracking features help monitor employee progress and compliance.
• Direct communication tools enable effective communication with employees.
• Report generation provides valuable insights for improving training programs.
• Efficient management of training records allows for accurate documentation.
• Export functionality allows for data analysis and integration with other tools.

Cons:

• Homebase can lack some advanced customization options.
• It might not offer extensive integration capabilities with certain third-party applications.
• Limited scalability for larger organizations with complex training needs.

2. Best solution for tracking time spent on training sessions: Absorb

Absorb is a learning management system (LMS) that aims to inspire learning and elevate training programs.

H4: Key Features of Absorb 

1. Accurate Time Tracking: Absorb excels in tracking the time spent on training sessions with precision. It allows employees to log their training hours, ensuring accurate recording of time dedicated to learning.
2. Session Management: Absorb offers robust session management capabilities, allowing administrators to create, schedule, and manage training sessions effortlessly. This feature allows for organized and efficient training delivery.
3. Reporting and Analytics: Absorb provides detailed reports and analytics on training session time. This allows administrators to analyze training time data, identify trends, and make informed decisions to optimize training programs.
4. Integration Capabilities: Absorb can integrate with other systems, such as HR or payroll software. This seamless integration streamlines data management, ensuring accurate recording of training time alongside other essential business processes.

Pros and Cons of Absorb:

Pros:

• Accurate time tracking feature ensures precise recording of training session hours.
• Robust session management capabilities simplify the creation and management of training sessions.
• Detailed reporting and analytics enable data-driven decision-making to enhance training programs.
• Integration capabilities allow for seamless data integration with other systems.

Cons:

• Absorb may have a steeper learning curve for users unfamiliar with similar software.
• It may have a higher cost compared to some other training tracking solutions.
• Limited customization options might restrict certain specific requirements.

3. Best for running performance assessments: Litmos

SAP Litmos is an online corporate training platform that automates training-related tasks, such as course creation, assignment, tracking, and reporting, and overall aims to make learning management easier.

1. Performance Assessment Tools: Litmos offers comprehensive performance assessment tools that enable organizations to evaluate employee performance effectively. It provides various assessment methods, such as quizzes, surveys, and evaluations, allowing for a thorough evaluation process.
2. Customizable Assessments: The software allows organizations to create and customize assessments tailored to their specific needs. This makes sure performance assessments align with the organization’s objectives and requirements.
3. Performance Tracking and Reporting: Litmos provides performance tracking and reporting capabilities, allowing administrators to monitor and analyze employee performance. It generates detailed reports and analytics, enabling data-driven decision-making to identify strengths, weaknesses, and areas for improvement.
4. Integration with Learning Management System: Litmos integrates with learning management systems, enabling a cohesive learning and assessment experience. This integration simplifies the assessment process by connecting performance data with training data.

Pros and Cons of Litmos:

Pros:

• Comprehensive performance assessment tools enable thorough evaluation of employee performance.
• Customizable assessments allow organizations to create assessments tailored to their specific needs.
• Performance tracking and reporting capabilities provide valuable insights for data-driven decision-making.
• Integration with learning management systems ensures a seamless learning and assessment experience.

Cons:

• Litmos may have a higher cost compared to some other performance assessment solutions.
• The extensive customization options may require some technical expertise or training.
• Limited scalability for larger organizations with complex assessment needs.

4. Best for tracking course completion: Tovuti 

Tovuti is an all-in-one Learning Management System (LMS) that enables you to create, deliver, and track the effectiveness of your digital training programs. It allows you to monitor trainee progress, activity, and course completion rates, while offering customizable certifications.

Tovuti also provides KPI dashboards, custom reports, and the ability to export data to Excel. With automated email reminders for certification renewals, Tovuti streamlines training management effortlessly.

Key features of Tovuti

• Create and deliver engaging digital training programs easily.
• Track trainee progress, activity, and course completion rates effortlessly.
• Utilize KPI dashboards and generate custom reports for insights.
• Sort, filter, group, and auto-calculate data for analysis.
• Export data to Excel for further manipulation.
• Customize certifications to motivate and recognize trainees.
• Manage certification issuance and expiration dates efficiently.
• Automate email reminders for certification renewal.

Pros and Cons of Tovuti

Tovuti Pros:

• Comprehensive all-in-one LMS solution.
• User-friendly interface for easy program creation and delivery.
• Robust tracking and reporting capabilities for program assessment.
• Customizable certifications enhance trainee engagement and recognition.
• Flexible data management and export options.
• Streamlined certification renewal process with automated email reminders.

Tovuti Cons:

• Advanced customization may require technical expertise.
• Steep learning curve for new users.
• Interface could be more intuitive and user-friendly.
• Varying pricing plans, higher-tier plans may be costly for small organizations.

4. Best for personalizing training completion certificates: LearnUpon 

LearnUpon is a Learning Management System (LMS) designed to simplify and centralize training management. It offers features for tracking, delivering, and measuring training.

With LearnUpon, you can easily keep track of important training data, including user progress, exam results, employee survey responses, and training histories. This data can be converted into reports that are ready for export.

Additionally, LearnUpon allows you to provide personalized training completion certificates to learners. You can also schedule automated alerts to remind them when it’s time to re-certify.

Key Features of LearnUpon:

• Centralized training management system
• Tracking and measurement of training data
• User progress tracking
• Exam result tracking
• Employee survey response tracking
• Training history tracking
• Export-ready report generation
• Personalized training completion certificates
• Automated re-certification reminders

Pros of LearnUpon:

• Simplifies and centralizes training management
• Comprehensive tracking and measurement of training data
• Customizable training completion certificates
• Automated reminders for re-certification
• User-friendly interface
• Offers a variety of training management features

Cons of LearnUpon:

• Learning curve for first-time users
• Customization options may require technical expertise
• Pricing plans may vary, higher-tier plans could be costly for smaller organizations
• Interface design could be improved for enhanced user experience

5. Best for tracking progress and performance: Trainual 

Trainual is a tool designed to simplify and expedite the process of aligning and onboarding growing teams by creating business playbooks.

Trainual enables you to monitor the progress of your learners on a subject level, as well as individually, and keep track of their latest activity. It provides valuable insights such as completion rates, test scores, number of attempts, and start and completion dates. These reports can be easily downloaded as spreadsheets and exported for further analysis.

Key Features of Trainual:

• Business playbook builder for team alignment and onboarding
• Progress tracking for subjects, individuals, and latest activity
• Insightful data reports on completion rates, test scores, attempts, and dates
• Downloadable and exportable reports in spreadsheet format

Pros of Trainual:

• Simplifies aligning and onboarding teams
• Effective tracking of learner progress and activity
• Valuable insights for assessing completion rates and test scores
• Easy downloading and exporting of data reports

Cons of Trainual:

• Learning curve for new users
• Customization options may require technical expertise
• Varying pricing plans, higher-tier plans could be costly for smaller businesses
• Interface design could be improved for enhanced user experience

6. Best for custom training reports: TalentLMS

TalentLMS is a user-friendly LMS platform designed to simplify training delivery with expert guidance and support.

With TalentLMS, you can create a customized portal to track the progress, completion, and time spent on training for individuals or groups. It provides the flexibility to filter data and generate diverse custom reports, including infographic summaries and individual learner levels.

The platform also offers the convenience of sending automatic notifications when a course is completed or a certificate has expired, ensuring timely communication.

Key Features of Talent LMS:

• Customizable training portal for tracking progress, completion, and time spent
• Filterable data for generating diverse custom reports
• Automated notifications for course completion and certificate expiration

Pros of TalentLMS:

• User-friendly platform for easy training delivery
• Customizable portal for personalized training tracking
• Diverse reporting options for gaining valuable insights
• Automated notifications for timely communication

Cons of TalentLMS:

• Some advanced customization options may require technical expertise
• Varying pricing plans, higher-tier plans could be costly for smaller organizations
• Interface design could be improved for enhanced user experience

In today’s fast-paced world, it’s crucial to make sure your employees have the latest professional skills. Among the top employee training tracking software apps in 2023, Homebase stands out as an all-in-one solution for small businesses, offering a user-friendly interface, comprehensive tracking features, communication tools, report generation, and training record management.